Last Updated: April 15, 2026
Privacy Policy
Clear, simple, and honest. No corporate jargon — just transparency.
Age Requirement
You must be at least 18 years old (or the age of legal majority in your jurisdiction) to access or use this platform.
This age restriction ensures safe and responsible participation for all users.
This policy explains what we collect, why we collect it, and how we safeguard it.
Note: Sentient Orbs is not a corporation, agency, or legal entity. It is an informal, volunteer-driven civilian effort.
Nothing here is perfect — no analysis, no system, no digital security ever is. We operate with limited funding and limited resources, but we take privacy seriously.
AI Chat Notice
When you use the anomalous research chat, your conversations may be logged, reviewed for safety, and used to improve, evaluate, or train AI systems. This notice is presented before chat access is granted and applies to messages submitted through that feature.
User Responsibility
Contributors are responsible for ensuring that submitted content does not violate applicable laws, privacy rights, or the safety of others.
Do not submit personal data, sensitive locations, or identifying information unless you have the right and consent to do so.
Jurisdiction
This platform is operated from a single administrative jurisdiction. Data may be processed or stored in jurisdictions different from your own, depending on infrastructure and service providers.
Information We Collect
Voluntary Submissions
- Sighting Reports: Observations, dates/times, location details (as provided), narrative description, and optional contact details.
- Intel Reports: Research notes, contextual analysis, historical references, links/sources, and related information.
- Contact Forms: Name, email, organization, and message content.
- Volunteer Applications: Background information, skills, and availability.
- AI Chat Conversations: Messages you send in chat, model responses, safety acknowledgments, and related session metadata.
What gets stored: Information you choose to submit may be stored as part of the report record. This can include written descriptions, dates and times provided, location information (if supplied), uploaded media (images or videos), and system-generated metadata such as submission timestamps. For AI chat, this may also include session identifiers, request timing, safety-review metadata, and associated moderation or audit records.
Automatic Information
- Usage Data: IP, browser, time spent, pages visited.
- Device Information: Device type, OS, identifiers.
Cookies & Tracking
Only essential cookies and analytics-related cookies are used.
Analytics
This website uses Google Analytics, a web analytics service provided by Google LLC, to understand how visitors interact with the site.
Google Analytics collects anonymized usage data such as pages visited, approximate location, device type, and time spent on the site. IP addresses are anonymized before processing.
Analytics data is used solely to improve site functionality, performance, and user experience. No data is sold, used for advertising, or used to profile individuals.
You can learn more about how Google processes data here:Google Privacy Policy
How We Use Your Information
Research
Analyze patterns and validate reports.
Communication
Respond to inquiries and submissions.
Security
Prevent misuse and ensure lawful activity.
Improvement
Enhance platform performance and stability.
AI Training
Use chat interactions to improve, evaluate, or train AI systems, where permitted.
Data Retention
- Voluntary submissions: Retained indefinitely for research and archival purposes, unless deletion is requested and permitted by operational or legal constraints.
- Contact information: Retained for up to 12 months for operational, moderation, and auditing purposes, then deleted.
- AI chat conversations and safety logs: May be retained for operational, safety review, auditing, and AI improvement or training purposes, subject to internal retention practices and legal obligations.
- Usage data: Automatically deleted after 24 months.
- Security logs: Retained for 24 months.
Security Measures
- HTTPS encryption where supported.
- Limited access to authorized volunteers.
- Monitoring for unusual or abusive activity.
- Security practices evolve as tools change.
These measures reduce — but cannot eliminate — risk.
Information Sharing & Disclosure
- No commercial sale.
- Shared only when required by law.
- May be shared to prevent harm or illegal activity.
- Anonymized statistics may be shared publicly.
No Classified Material
Classified or illegally obtained material may be reported to authorities.
Privacy Requests
At this time, Sentient Orbs does not offer a self-service or verified process for identity-based access, deletion, or portable export requests for chat data.
Because we do not maintain a reliable identity-verification workflow for this feature, we may be unable to confirm whether a requester is entitled to receive, delete, or export specific chat records.
Sighting submissions may be handled differently where a valid report verification key is available and can be matched to the submitted record. In those cases, requests may be considered subject to technical feasibility, operational limits, and applicable law.
Questions about privacy:
You may still contact us with privacy concerns, but availability of any action on a request will depend on what data we hold, our technical capabilities, and applicable law.
Contact usAdditional Guidelines
As the platform expands, new guidelines — such as submission standards or contributor rules — may appear in different sections.
Once published, these rules carry the same weight as this Privacy Policy.
They will always be clearly displayed wherever they apply.
Policy Updates
This Privacy Policy may be updated from time to time. Updated versions will always appear here with a revised date.
We encourage you to review this page periodically.
Acceptance of Privacy Policy
By accessing or using any part of our site, tools, or intelligence system, you acknowledge that you have read, understood, and accepted this Privacy Policy.
If you use the AI chat, you additionally acknowledge that chat conversations may be logged, reviewed for safety, and used to improve, evaluate, or train AI systems.
If you do not agree with these terms, please discontinue use of the platform.